Four Reasons for Using Transcription Services - Creative Word

Unless you have already used a professional transcription service, you are likely to be unaware of how beneficial it can be for all types of businesses.

You’re probably also unsure of what transcription actually involves, how it works, and why you might use it.

Transcription sounds straightforward enough – it is the process of turning sound into the written word – but it is far more intricate than that. For instance, you might require translation before transcription, or perhaps, you need subtitles for an online video that is for a multilingual audience so localisation in numerous languages is required prior to transcription, or you may even need a transcription that requires specific time codes to detail what happened and when.

Transcription can help your business become more inclusive, bridge language barriers, save time and effort on paperwork, and even boost your ratings on search engines such as, Google.

The following information will show how transcription services can help your business and why you should consider using them.

 

1. Transcription Improves Communication

Communication is key to the success of businesses in today’s global marketplace. Transcription can improve communication between a business and its employees, clients, customers and external B2B.

Language barriers can cause numerous issues when dealing with companies, or clients, overseas but through effective use of translation and transcription you can overcome issues involving language, ensuring that all documentation from meetings, seminars, and so on, are fully transcribed and translated.

Even straightforward transcription can be useful in many cases. How often have you had to recall details from a meeting that took place some time ago? Without an effective transcription service (where meetings are recorded and then transcribed) you can often miss essential details, even if you have an expert minute taker making notes.

By recording all meetings, and important interactions, then having this audio recording transcribed, you will overcome problems such as this ensuring that everything that was said remains accessible, clear and easy to understand.

2. Transcription Makes your Business More Inclusive

Inclusion and comprehension are two current ‘buzz’ words for most businesses. All industries are having to adapt methods of working to guarantee inclusion for all people.

Transcription will help your company become more inclusive for employees, clients, and other businesses that you deal with, through ensuring that company documentation is accessible for all.

By transcribing important video or audio documents, your company’s official paperwork can be accessed by those who have impaired hearing, speak another language, or have cognitive disabilities.

Documents such as, training booklets, instruction manual, video training, interviews and so on, can become accessible to everyone who needs to use them.

You’ve probably seen it happening around your workplace over the last few months. And, it’s a great thing that we should all put a lot of value on.

Transcription is a fantastic tool that helps you become more accessible and inclusive, and can open up new avenues of communication either in-house or externally.

3. Transcribed Documents are Easier to Locate

The internet has revolutionised the way we store documents, access information and conduct business relations. You can find information on just about anything via the internet.

However, if you have ever tried to find audio files online, you will know how difficult this can be.
Unless you have the specific file names audio files are notoriously tricky to track down. For example, we rarely search for audio files using their official title (unless you already know it), it is usually a more generic term that is searched such as, ‘podcast about communication between businesses’.

However, searching for this term online will bring up lots of hits. But, if you had transcribed all your audio files you can then turn them into content for your website, unique webpages, or a blog post. This makes audio files far more accessible to searchers, and guarantees information is easier to locate.

Transcribing audio documents, and turning them into content for the internet, means your company is easier to locate via search engines, and you could even find yourself with some new clients and customers.

4. Transcription is Easy to Outsource

All of the above information sounds like an awful lot of extra work to ensure you have transcribed all your essential company documentation. However, you don’t need to complete all transcriptions in-house.

It is convenient, cost effective, and stress-free to engage the services of a transcription provider who can manage your documents remotely.

Transcription packages can be tailor-made to suit your company’s requirements – whether you need one-off transcription and subtitles for training videos, or repeated interview transcriptions – it is easy to organise and a cost-effective way of guaranteeing your company remains inclusive, accessible and up-to-date.